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POSITION / TITLE: Controller
RESPONSIBLE TO: Chief Financial Officer (CFO)
PROGRAM ADDRESS: 2230 Jerrold Ave., San Francisco CA 94124
MISSION: Meals on Wheels provides a network of services that allow seniors to live in their homes with dignity and independence as long as possible.

ABOUT MOWSF: Meals on Wheels San Francisco works to help seniors live independently with dignity, in their own homes, for as long as it is safely possible. With a state-of-the-art facility, our kitchen production and delivery services team ensure safe and wholesome meals are produced daily and packaged in accordance to the highest standards to maintain freshness and quality from our kitchen to our client’s homes. With complementary nutrition and support services, Meals on Wheels SF serves the whole person and strengthens the quality of life for thousands of clients every year.

POSITION SUMMARY: The Controller is responsible for daily management and oversight of all aspects of the accounting and fiscal management of Meals on Wheels SF (MOWSF) and plays a critical leadership role ensuring financial integrity, compliance, and proper financial management. The role directs accounting and financial operations, including the monthly close, financial reporting, audits, budgeting, and grant compliance. This is a hands-on position working closely with and reporting to the Chief Financial Officer. The role fosters responsible and strategic financial management across the organization, providing guidance and technical assistance to department and program leadership.

DUTIES AND RESPONSIBILITIES:

  • In partnership with CFO, ensures a system of strong internal controls, best practices and preparation of financial reports in accordance with Generally Accepted Accounting Principles
  • (GAAP)
  • Oversee all accounting operations, including billing, accounts receivable, accounts payable, general ledger, and financial reporting including assuring the proper handling of cash deposits.
  • Supervise the organization’s payroll function, verifying the accuracy of payroll, reviewing quarterly reports, and ensuring the proper filing of all payroll tax returns and payroll tax deposits.
  • Establish policies and procedures to develop, implement, and maintain internal control practices to ensure accuracy and integrity of financial data.
  • Lead special projects and process improvements to drive operational effectiveness; develop systems and enhance ERP functionality to improve accounting procedures, controls, reporting.
  • Review and reconcile all entries to the general ledger and post journal entries as needed; review the detailed trial balance, ensuring accuracy of all general ledger account balances.
  • Manage all bank/financial matters and review bank statement reconciliations monthly.
  • Prepare timely and accurate monthly, quarterly, and annual financial statements in accordance with generally accepted accounting principles (GAAP).
  • Oversee the annual audit process including preparation of annual financial reporting package including all A-133 and supplemental schedules. Ensure timely filing of year-end tax returns
  • (IRS 990 and California I99) and other regulatory filings.
  • Manage the annual budgeting process, coaching and working with departmental staff to drive best practices in financial planning.
  • Oversee the financial aspects of grant management, ensuring compliance with donor requirements and accurate reporting. Work closely with program managers to track grant
  • expenditures and ensure proper allocation of funds.
  • Oversee the timely invoicing of City, County and other entity agreements for meal reimbursement based on the contracts and provide appropriate financial data.
  • Oversee the maintenance of all service/vendor and equipment contracts.
  • Provide critical financial insights and data-driven recommendations to support organizational strategic planning and informed decision-making; oversee expense allocations and prepare cost accounting analysis.
  • Assist CFO with financial presentations for staff and the Board of Directors.
  • Provide direct supervision to accounting staff; conduct regular performance reviews and provide constructive feedback.

QUALIFICATIONS and PERSONAL CHARACTERISTICS:

  • Excellent attention to detail, strong communication and interpersonal skills, and a high level of integrity.
  • Exercise excellent judgment in decision-making and explaining his/her/their perspective to others.
  • Experience in nonprofit organizations of at least $15 million and federal funding levels requiring A-133 audit. Experience with San Francisco County city funding a plus.
  • Thrive in an entrepreneurial, fast paced, and growing organization.
  • Strive to constantly learn, grow, and reflect on his/her/their work.
  • A can-do attitude with a hands-on approach and commitment to providing customer service to staff, volunteers, donors and clients.
  • A demonstrated track record in managing multiple projects and responding to daily challenges.
  • Ability to prioritize daily tasks while keeping larger projects moving forward.
  • Exceptional communications and interpersonal skills, including the ability to work with a highly engaged, diverse, and committed team.
  • Excellent people- and team-management skills and a proven ability to partner with staff, managers, contractors, and clients.

JOB REQUIREMENTS:

Minimum of a bachelor’s degree with concentration in accounting or similar. CPA preferred. 5-7 years of progressive accounting team leadership experience, preferably in nonprofit finance leadership roles in a service-focused nonprofit organization of at least $15 million budget. Demonstrated ability to work in a multi-disciplinary and culturally diverse environment, with a track record of managing and developing accounting professionals to achieve the highest standards of performance. Proficiency with Sage Intacct and Microsoft Office Suite, particularly Excel. Familiarity with Salesforce desired. Requires passing a credit/criminal background check.

SALARY/HOURS/BENEFITS: Starting pay for this position is $145k – $160k annually dependent on experience. This is a full-time salaried (exempt) position based on a 40-hour work week and offers partial hybrid/remote work options. MOWSF provides company paid health, dental, vision, life and long-term disability insurance (100% paid for employee only coverage). Our 403b plan includes a 3% discretionary contribution for all eligible employees. Vacation leave accruals start at 15 days (120 hours) and we observe a total 10 holidays per year. For a full summary of employee benefits, please contact the Human Resources department.

Contact Information:

This retained search is managed by Mary Law of Mary Law Executive Search. Interested applicants can contact Mary at mary@marylawexecutivesearch.com or 925-785-6991

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