MOWSF Blog | Special Events | Volunteer News
The Star Chefs & Vintners Gala brings together Northern California’s finest chefs and vintners for a great cause. Last year volunteers helped raise more than $2.1 million for homebound seniors!
Volunteers help set up, register guests, pour wine, assist at auctions and much more! (See list of shift descriptions below.) They also get to sample some amazing food and wine.*
The 27th Annual Star Chefs & Vintners Gala
Sunday, June 1, 2014
5:00 – 11:00 p.m.
Fort Mason Center, Festival Pavilion
If you are interested in volunteering, please contact Danie Belfield, Manager of Volunteer Engagement, at
415-343-1311 or firstname.lastname@example.org.
*Please note: You must be 21+ to volunteer on the day of the event.
Below you will find brief descriptions of volunteers shifts at the Star Chefs & Vintners Gala. The Gala is our most important fundraising event of the year. Volunteers are the backbone of this amazing evening, and we are so grateful for their support!
Volunteer Shift Descriptions
Silent Auction Set-up, 10am until 2pm: Move auction items and set up silent auction area at direction of the captains
Early Floaters, 1pm until 5pm: Help finish setting up the chef displays, pour wine, and fill in any other volunteer role as needed.
Volunteer Check-in, 2pm until 6:30 and 6pm until 10pm: Check in and orient arriving volunteers. Call volunteer cell numbers if a volunteer is more than 10 minutes late for their shift.
Silent Auction Guest Relations, 3:00pm until 8:00pm: Monitor all auction items, answer questions, encourage bidding, package up items at the close of the auction, and move items to redemption room.
Guest Registration, 3pm until 7:30pm: There will be 12 registration stations; 4 will be dedicated for Guests who pre-registered their credit cards in advance and 8 for guests that have not pre-registered their credit card. The registration job duties include:
o REGISTRARS – 1 per station
o REGISTRAR ASSISTANTS – 1 per registrar at pre-registration tables; 1 per 2 registrars at regular registration tables
o GREETERS- greet guest as they arrive and direct them to appropriate registration line
Raffle Sellers, 3:30pm until 7:30pm: Sell raffle chips to win MINI Cooper, a vacation from Celebrity Cruises or a luxurious Napa getaway to crowd during dinner reception.
Wine Check-in, 3pm until 7:30pm: Each Gala guest was asked to donate one special bottle of wine to assemble an Instant Cellar for the Live Auction. There are divisions within this shift: checking in the wine, runners, display table, wine donations and load-out; must be knowledgeable about wine.
Floaters, 3:30pm until 7:30pm and 7pm until 11pm: You will be asked to help where needed at the event, including helping vintners and vendors who are short staffed. When free from a task, report to your captain for a new assignment.
Super Silent Auction Guest Relations, 3:30pm until 7:30 and 7:30pm until 10:30pm : Monitor all auction items, answer questions, and encourage bidding.
Production Office Assistants, 3:30pm until 7:30pm and 7:30pm until 11pm: Assist with checking out walkie-talkies, management of cash boxes and materials, & other duties in the office.
Chef Load In & Out, 5pm until 9pm: Assist Dessert and Dinner Chefs to clean/set up their displays and transport the materials to the designated areas. Dress warmly and wear comfortable shoes.
Volunteer Food, 5pm until 9:30pm: Set up volunteer food area, supervise the volunteer meal and help clean up.
Turn Over Assistant, 5pm until 9pm: Assist outgoing chefs depart and incoming chefs set-up, essentially helping to turn the dinner reception into the dessert reception.
Silent Auction Item Retrieval, 6:30pm until 11pm: Help silent auction monitor volunteers with packaging up auction items and moving items to retrieval room. Organize Item Retrieval Room by lot#. Retrieve auction items for runners from the Silent Auction check-out group.
Live Auction Spotter, 6:30pm until 9:30pm: Enthusiastically encourage the crowd to bid on auction lots and ensure the Auctioneer sees bidders. Explode with ENTHUSIASM for the winning bidder. Wait with winning bidder until a runner comes to confirm payment and MOWSF staff arrive to thank the bidder.
Live Auction Runner, 7pm until 9:30pm: Collect payment information from winning bidder in the Live Auction and deliver it to your Captain. Wait with bidder until MOWSF staff comes to thank winner.
Silent Auction Check-out, 8pm until 11pm: Guests come to obtain items they won from the Silent Auction. This shift involves interacting with and serving these guests. There will be 3 check-out stations, consisting of 3 people per station:
o (1) CHECK-OUT ¬will be working directly with the guest
o (2) RUNNERS will assist the Check-Out person, and gather the auction items for the guests
o (1) LOADERS will assist guests with loading items into their car
Load-Out, 8:30pm until 11pm: Two pairs of two volunteers with one pair monitoring wine on tables and gather into one place, and the other group will load wine and other items into MOW trucks.