POSITION / TITLE: Administrative Assistant

RESPONSIBLE TO: CEO

PROGRAM ADDRESS:  1375 Fairfax Avenue, San Francisco CA 94124

POSITION SUMMARY: The CEO of Meals on Wheels San Francisco seeks an experienced Administrative Assistant. The position reports to the CEO, works closely with the Board of Directors and Board Committees. A full-time position, the Administrative Assistant, manages the CEO’s calendar, correspondence, documentation and communications, and supports all working committees of the Board of Directors

ABOUT MOWSF:  Meals on Wheels San Francisco and its volunteers provide seniors what they need to live independent and dignified lives — nutritious meals, professional social work and a friendly visitor. Our network of drivers, social workers, nutritionists, community partners, volunteers, donors, and advocates are a formidable force against senior neglect and malnutrition. Meals on Wheels San Francisco believes in delivering more than a meal – we are nourishing the whole person.

DUTIES AND RESPONSIBILITIES:

  • Manages CEO and Board business calendars and meetings (including gathering/reaching out to attendees to ensure attendance)
  • Plans agendas, provides high quality notes, performs action follow-ups, and executes logistics for CEO and Board meetings.
  • Proactively manages conflicts and solves complex scheduling issues
  • Manages and processes expense reports 
  • Works on special projects as needed

JOB REQUIREMENTS

  • Strong understanding of and commitment to senior issues and Meals on Wheels’ mission
  • Minimum 2 years of high level administrative work experience
  • Bachelor degree preferred
  • Excellent written and verbal communication skills including strong editing skills
  • Highly organized with the ability to perform multiple tasks and handle changing priorities successfully with minimal direct supervision. 
  • Ability to be proactive and anticipate next steps
  • Detail oriented
  • Advanced experience with Microsoft Office (Word, Excel, Outlook and PowerPoint)
  • Professional, personable with a can do attitude 
  • A sense of humor
  • Discretion, diplomacy and excellent judgment
  • Flexibility to work outside of normal business hours (if necessary) to accomplish business objective

SALARY / HOURS/BENEFITS:  Salary is competitive and commensurate with experience.  This is a full-time position with a generous benefits package that currently includes 15 days accrued vacation time, sick leave, 12 paid holidays, employer-paid health care, dental, vision and life insurance and pension plan contributions by employer.

How to Apply: Online Here

  • Interviews will begin immediately and continue until we fill the position.
  • Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.